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Please visit the West Northamptonshire Council page for information about WNC and Councillors.
Contact details for our Member of Parliament are here.
For Planning Applications please see the planning page.
Parish Clerk – contact Ruby Cole (01604 781834 or 07881 458801, clerk@holcotvillage.co.uk)
SEEN A PROBLEM WITH THE CONDITION OF A ROAD OR PAVEMENT? Please report it directly to West Northamptonshire Council ‘Street Doctor’ – click here
At the 2021 census Holcot Parish had a population of 421 (438 in 2011), living in 186 households (182 in 2011). Here is a parish map.
Holcot Parish Council organises and influences many of the functions of village life. It consists of eight elected members of the community who meet regularly to discuss and agree various projects and the facilities within the Parish, and has special powers to achieve these aims.
The Parish Council has total responsibility for :-
- Street lighting
- Playing field
- Grass cutting
- Litter bins
- Bus Shelters
- Public seating
- Landscaping
- Newsletter
- Website
The Parish Council meets on the 3rd Monday of the month at 7.00pm in the Church Room (unless relocated – check agenda below). Special meetings are held when necessary. Parishioners are welcome to attend any of these meetings.
Meetings, Agenda and Minutes
The agenda for the next Parish Council meeting is placed on the village noticeboard opposite the Church Rooms, and is included below. Minutes are published either as draft (with a watermark) or approved (without watermark), along with related budget and reforecast documents. Annual Return documents are also published. (Older documents can be found at the bottom of this page. Please contact the Parish Clerk for definitive copies of approved minutes. )
| 2024 Meetings – 7pm @ Church Room | Meeting Agenda | Meeting Minutes | Other attachments |
| January 15th | Agenda | Minutes | Budget 2024-25 Forecast FY23-24 Jan 24 |
| Extraordinary Meeting January 29th | Agenda | Minutes | |
| February 19th | Agenda | Minutes | |
| March 18th | Agenda | Minutes | |
| April 15th | Agenda | Minutes | Forecast FY24-25 |
| April 30th (Annual Parish Meeting, Village Hall, 7pm) | Agenda | Minutes | Police Report 1 Police Report 2 Ward Councillor Report Chair’s Report Year-end accounts summary |
| Wednesday May 15th (including AGM) | Agenda | Minutes | |
| June 17th | Agenda | Minutes | |
| July 15th | Agenda | Minutes | |
| August 19th | Agenda | Minutes | |
| Cancelled | |||
| October 14th (note date) | Agenda | Minutes | Forecast FY24-25 |
| November 18th | Agenda | Minutes | |
| December 12th in Village Hall (note date and venue) | Agenda | Minutes |
Year-end documents 2023/24
| Financials | Asset Register 31.03.2024, Asset Register 31.03.2024 (lighting), YR End Bank Reconciliation FY2023-2024, YR End Payments 2023-2024, YR End Receipts 2023-2024, YR End Bank Reconciliation, | |
| Annual Governance and Accountability Return (AGAR) and related documents | Internal Auditor’s Report AGAR Internal Auditor Report (Page 3) Annual Governance Statement – Section 1 (Page 4) Annual Accounting Statement – Section 2 (Page 5) Explanation of Variances Declaration of Unaudited Accounts Exercise of Public Rights External Auditor’s contact details External Auditor’s Report Notice of conclusion of audit | |
| External Auditor contact details | SBA Team PKF Littlejohn LLP 15 Westferry Circus Canary Wharf London E14 4HD Email: sba@pkf-littlejohn.com Tel: 0207 516 2200. | |
| Other Documents | ||
| Councillors register of interests | Read it here | |
| Parish Plan | Read it here | |
| Insurance documents 2024-25 | Public liability Employers liability |
Councillors and Responsibilities
Apart from attending Parish Council meetings, Residents can seek advice or discuss matters with the Council by speaking to their Community Sector Contact (see below), or by contacting the Parish Clerk.
Community sector contacts: (for any side roads not specifically mentioned, please see nearest through-road)
| Sector | Councillor | Telephone | |
| Brixworth Road, Glebe Close | Tony Hewitt | 07774 269576 | tonyhewitt49@icloud.com |
| Back Lane, Brittens View | David Walker (Chair) | 07802 416704 | chair@holcotvillage.co.uk |
| Moulton Road, Tithe Close | Marie Dunkley | 07860 787343 | marie.dunkley@hotmail.co.uk |
| Sywell Rd, Ivy Farm, Sunny Bank | Chris Bailey (Vice Chair) | 07970 702021 | inthehedges@mac.com |
| All properties outside village confines | Charlie Heasman | 07523 118520 | charlesheasman@hotmail.co.uk |
| Rectory Lane, Beelhook, Walgrave Rd | Bill Coles | 781971 | bill.coles@outlook.com |
| Main Street, Farm Close, Walgarth Ct, | Peter Matthews | 07544 568261 | Peter.matthews1954@btinternet.com |
| Poplars Lane, Winsland Court | James Bonsor | 781611 | jamesbonsor@btinternet.com |
Apart from having responsibilities to support residents in specific sectors, Councillors also have lead responsibilities for aspects of the activities of the Council, liaison with Parish facilities, contact with West Northamptonshire Council etc.
| Responsibility | Councillor(s) | Notes |
| Book Exchange | Pete Matthews | Pam Wilson looks after this on a day-to-day basis |
| Church Room | James Bonsor | |
| Climate Change and Environment | Charlie Heasman | |
| Defibrillators | Chris Bailey | Paul Higham coordinates the group monitoring this |
| Footpaths | Tony Hewitt | |
| Parish Maintenance (Friends of Holcot Liaison) | Pete Matthews | Roger Gunnett coordinates Friends of Holcot |
| Internal Control and Governance | Chris Bailey | |
| Lighting | David Walker | |
| Parish Liaison | Chair, Vice-Chair | |
| Planning (general) | Chair | Councillors lead on their sectors. |
| Playing Field | Pete Matthews | |
| Police Liaison and Neighbourhood Watch | Chris Bailey | |
| Road safety | Road Safety Working Group | Members are Chris Bailey, Tony Hewitt, Bill Coles |
| United Charities | James Bonsor | Trustee role |
| Village Hall | Marie Dunkley | Phil Scordellis is Chair of the Village Hall Association. |
| Website Editor and Newsletter | David Walker | Jenny Davis is newsletter editor. |
| Youth Matters | James Bonsor | |
| HOLCOT PARISH COUNCIL POLICIES |
| All signed policy documents are retained by the Clerk for auditing purposes |
| 1. HPC Standing Order Policy click here |
| 2. HPC Financial Regulations click here |
| 3. HPC Code of Conduct click here |
| 4. HPC Publication Scheme click here |
| 5. HPC Data Protection Policy click here |
| 6. HPC Records Retention Policy click here |
| 7. HPC Data Breach Policy click here |
| 8. HPC Public Complaints Policy click here |
| 9.HPC Risk Management Policy click here |
| 10. HPC Access Request Policy click here |
| 11. HPC Public Participation in Meetings- click here Guidance documents |
| 12. HPC Flowchart- Declarations of interest at meetings- click here Guidance documents |
| 13. HPC Disciplinary & Grievance Policy 2023 Click here |
| 14. HPC Equality and Diversity Policy 2023 Click Here |
| 15. HPC Health & Safety Policy 2023 Click Here |
| 16. HPC Staff-Employee Working Party Terms of Reference click here |
| 17. HPC Grant Awarding Policy 2024 Click here |
| 17a. HPC Grant Award Application form Click here ( word document can be requested from clerk@holcotvillage.co.uk |
Relevant Transparency Legislation : Smaller Authorities
Previous agenda and minutes
| 2023 Meetings – Church Room 7pm from March onwards | Meeting Agenda | Meeting Minutes | Other attachments |
| January 16th | Agenda | Minutes | January 2023 Budget Finance January 2023 reforecast |
| February 20th | Agenda | Minutes | |
| March 20th | Agenda | Minutes | |
| April 17th | Agenda | Minutes | April 2023 reforecast |
| May 15th (To include AGM) | Agenda | Minutes | 2022 draft minutes |
| May 24th Annual Parish Meeting 7pm @ Village Hall | Chair’s Report 2022 APM draft minutes | ||
| June 19th-cancelled | Cancellation | ||
| July 17th | Agenda | Minutes | |
| August 21st | Agenda | Minutes | |
| September 18th | Agenda | Minutes | |
| October 16th | Agenda | Minutes | |
| November 20th | Agenda | Minutes | November reforecast |
| December 18th – Cancelled |
Other Document 2022/23
| Financials | Expenditure March 2022-2023, Asset Register 31.03.2023, YR End Bank Reconciliation 2022-2023, YR End Current account Summary 2022-2023, YR End Income 2022-2022 Exercise of Public Rights | |
| Annual Governance and Accountability Return (AGAR) | Signed Certification of Exemption, Signed Internal Report, Signed AGAR statement section 1 2023 Signed AGAR statement section 2 2023 HPC Agar Page | |
| Insurance Documents | Public Liability Certificate Employers Liability Certificate Policy Schedule Renewal Acceptance Letter BHIB Councils Important Notices | |
Holcot Parish Council (HPC) Policy Documents & Meeting Information 2022
| 2022 Meetings – Church Room 7pm from March onwards | Meeting Agenda | Meeting Minutes | Other attachments |
| January 17th | Agenda | Minutes | January 2022 Budget Finance January 2022 reforecast |
| Extra-ordinary PC meeting Tuesday Feb 8th 5.45pm | Agenda | Minutes | |
| Wednesday Feb 23rd | Agenda | Minutes | |
| March 21st | Agenda | Minutes | |
| April 11th | Agenda | Minutes | April 2022 Forecast |
| May 16th (To include AGM) | Agenda | Minutes | 2021 appd minutes |
| May 17th Annual Parish Meeting 7pm @ Village Hall | Agenda | Minutes | Chairs Report Councillor Warren’s Report 2021 APM appd minutes |
| June 20th | Agenda | Minutes | |
| July 11th Extraordinary meeting – cancelled | |||
| August 15th | Agenda | Minutes | |
| September 27th | Agenda | Minutes | September Financial Statement |
| October 17th | Agenda | Minutes | |
| November 21st | Agenda | Minutes | |
| December 19th – Cancelled |
| Financials | Expenditure March 2021-2022, Asset Register 31.03.2022, YR End Bank Reconciliation 2021-2022, YR End Current account Summary 2021-2022, YR End Income 2021-2022 Exercise of Public Rights | |
| Annual Governance and Accountability Return (AGAR) | Signed Certification of Exemption, Signed Internal Report, Signed AGAR Statements 2022 | |
| Insurance Documents | Public Liability Certificate Employers Liability Certificate Renewal Acceptance Letter BHIB Councils Important Notices | |
2021
| 2021 meetings – Church Room unless stated | ||||
| January 18th (Zoom) | Agenda | Minutes | Reforecast 2020/21 Budget 2021/22 | |
| February 15th (Zoom) | Agenda | Minutes | ||
| March 15th (Zoom) | Agenda | Minutes | ||
| April 26th (Zoom)(Note – date changed) | Agenda | Minutes | Reforecast 21/22 | |
| May 17th (inc Annual Meeting) (Village Hall) | Agenda | Minutes | Reforecast 21/22 | |
| June 21st (Village Hall, 8pm) | Agenda | Minutes | ||
| July 19th (Village Hall, 8pm) | Agenda | Minutes | ||
| August 9th (Youth Wing, Village Hall, 7pm) | Agenda | Minutes | ||
| September 20th (Youth Wing, Village Hall, 7pm) | Agenda | Minutes | ||
| October 18th (Youth Wing, Village Hall, 7pm) | Agenda | Minutes | Reforecast 21/22 | |
| November 15th (Church Room, 7pm) | Agenda | Minutes | ||
| December 20th (Church Room, 7pm) CANCELLED | Agenda | Minutes | Any important topics will be covered through an extraordinary meeting | |
| Annual Parish Meeting – 26 May | Chair’s report Financial report | Minutes | County Councillor WNC Councillor Police | |
| Annual Governance and Accountability Return (AGAR) | Sections 1 and 2 | Notice of Public Rights | External Auditors Report | Notice of Conclusion of audit |
| Insurance | Policy cover | Employers liability | Schedule |
[table caption=”2020 Parish Council agenda, minutes, financial forecasts and Annual Return” width=”600″ colwidth=”125|125|350″ colalign=”left|center|center”]
Date,Agenda,Minutes & financial forecasts
20 January, Agenda, Minutes FY19/20 forecast FY20/21 budget
3 February (note date change),Agenda, Minutes
16 March,Cancelled for Public Health,,
20 April,Cancelled for Public Health,,
18 May (Annual Meeting)via Zoom,Agenda,Minutes reforecast
15 June via Zoom,Agenda,Minutes
20 July via Zoom,Agenda, Minutes
17 August, Cancelled,
24 August – extraordinary meeting via zoom, Agenda, Minutes
21 September, Agenda, Minutes reforecast
19 October (8pm), Agenda, Minutes
16 November, Agenda,Minutes
21 December, Cancelled,
[/table]
Annual Return 2020 Internal Audit Report
Annual Parish Meeting – Not held in 2020 due to pandemic
[table caption=”2019 Parish Council agenda, minutes, financial forecasts and Annual Return” width=”600″ colwidth=”125|125|350″ colalign=”left|center|center”]
Date,Agenda,Minutes & financial forecasts
21 January, Agenda, Minutes FY18/19 forecast FY19/20 budget
18 February, Agenda, Minutes
18 March, Agenda, Minutes
15 April, Agenda, Minutes Reforecast
20 May (Annual Meeting), Agenda, Minutes
17 June, Agenda, Minutes
1 July (Special Meeting),Agenda, Minutes
15 July, Cancelled,
19 August, Agenda, Minutes
16 September, Agenda, Minutes Reforecast
21 October, cancelled,
18 November, Agenda,Minutes
16 December, Agenda,Minutes
[/table]
Annual Return 2019 Internal Audit Report
Annual Parish Meeting – Agenda Chair’s report Draft Minutes District Councillor’s Report County Councillor’s Report Financial Summary FY18/19
[table caption=”2018 Parish Council agenda, minutes, financial forecasts and Annual Return” width=”600″ colwidth=”125|125|350″ colalign=”left|center|center”]
Date,Agenda,Minutes & financial forecasts
15 January, Agenda, Minutes FY17/18 forecast FY18/19 budget
19 February, Agenda, Minutes
19 March, Agenda, Minutes
16 April, Agenda, Minutes Reforecast
1 May (Extraordinary), Agenda, Minutes
21 May (Annual Meeting), Agenda, Minutes
25 June (note date), Agenda, Minutes
23 July (note date), Agenda, Minutes
20 August, Cancelled,
17 September, Agenda, Minutes
15 October, Agenda, Minutes
19 November, Agenda, Minutes
17 December, Cancelled,
21 December (Extraordinary), Agenda, Minutes
[/table]
Annual Parish Meeting – Agenda Chair’s report Draft Minutes District Councillor’s Report County Councillor’s Report
[table caption=”2017 Parish Council agenda, minutes, financial forecasts and Annual Return” width=”600″ colwidth=”125|125|350″ colalign=”left|center|center”]
Date,Agenda,Minutes & financial forecasts
16 January, Agenda, Minutes FY16/17 forecast FY17/18 budget
20 February, Agenda, Minutes
20 March, Agenda, Minutes
24 April, Agenda, Minutes FY17/18 forecast
15 May (Annual Meeting), Agenda, Minutes
19 June, Agenda, Minutes
17 July, Cancelled,
21 August, Agenda, Minutes
18 September, Agenda, Minutes
16 October, Agenda, Minutes
20 November, Agenda, Minutes
18 December, Cancelled,
[/table]
Annual Parish Meeting – Chair’s report Draft Minutes District Councillor’s Report County Councillor’s Report
[table caption=”2016 Parish Council agenda, minutes, financial forecasts and Annual Return” width=”600″ colwidth=”125|125|350″ colalign=”left|center|center”]
Date,Agenda,Minutes (draft) & financial forecasts
18 January, Agenda, Minutes FY15/16 forecast FY16/17 budget
15 February, Agenda, Minutes
21 March, Agenda, Minutes
18 April, Agenda, Minutes FY16/17 forecast
16 May (Annual Meeting), Agenda, Minutes
20 June, Agenda, Minutes
18 July, Cancelled,
15 August, Agenda, Minutes
19 September, Agenda, Minutes
17 October, Agenda, Minutes
21 November, Agenda, Minutes FY16/17 forecast
19 December, Cancelled,
[/table]
Annual Parish Meeting – 6 June – Notice Draft Minutes
Annual Parish Meeting – 6 June – Chair’s Report
[table caption=”2015 Parish Council draft minutes and Annual Return” width=”600″ colwidth=”150|150|150″ colalign=”center|center|center”]
Minutes,Minutes,Minutes
January, February, March
April,May(inc AGM), June
July, August(special), September
October, November,
[/table]
[table caption=”2014 Parish Council draft minutes and Annual Return” width=”600″ colwidth=”150|150|150″ colalign=”center|center|center”]
Minutes,Minutes,Minutes
January, February, March
April,May (Special mtg),May
June,July,August (Special mtg)
September,October,November
December (Special mtg),,
[/table]
Downloads
[table caption=”Downloads” width=”1000″ colwidth=”100|150|100″ colalign=”left|left|center|left|right”]
Date added,item
18 April 2016, Community Infrastructure Levy (CIL) Guide
2 March 2016,Notification of Planning Application form
9 January 2015, Code of Conduct
9 January 2015,Plain English guide to the planning system
5 June 2014, New Residents information
[/table]
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